Privacy Policy
XMA Gym
Effective Date: May 28, 2026
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1. INTRODUCTION
XMA Gym ("we," "our," or "us") is committed to protecting your
personal information. This Privacy Policy explains how we collect,
use, share, and safeguard your information when you use our
facilities, website, or services.
By becoming a member or using our services, you agree to the
practices described in this policy.
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2. INFORMATION WE COLLECT
We may collect the following types of personal information:
- Full name, date of birth, and contact details (email address,
phone number, mailing address)
- Emergency contact information
- Health and medical information relevant to gym participation
(e.g., injuries, conditions disclosed voluntarily)
- Payment and billing information (credit/debit card details,
billing address)
- Membership and attendance records
- Photos or videos taken during classes or events (with consent)
- Information provided when contacting us or completing forms
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3. HOW WE USE YOUR INFORMATION
We use your information to:
- Process memberships, payments, and bookings
- Communicate with you about your account, classes, or services
- Respond to inquiries and provide customer support
- Promote safety and manage emergency situations
- Send updates, newsletters, or promotional offers (you may
opt out at any time)
- Comply with legal obligations
- Improve our facilities and services
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4. HOW WE SHARE YOUR INFORMATION
We do not sell your personal information. We may share your
information only in the following circumstances:
- Service Providers: Third-party vendors who assist us in
operating our business (e.g., payment processors, scheduling
software), bound by confidentiality obligations.
- Legal Requirements: When required by law, court order, or
to protect the rights and safety of our members and staff.
- Business Transfers: In the event of a merger, acquisition,
or sale of assets, your information may be transferred to
the new owner.
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5. DATA SECURITY
We take reasonable steps to protect your personal information
from unauthorized access, use, or disclosure. These measures
include secure storage systems, restricted access, and staff
training. However, no method of transmission or storage is
100% secure, and we cannot guarantee absolute security.
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6. DATA RETENTION
We retain your personal information for as long as your
membership is active or as needed to provide services, comply
with legal obligations, or resolve disputes. When information
is no longer needed, we securely delete or anonymize it.
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7. YOUR RIGHTS
You have the right to:
- Access the personal information we hold about you
- Request corrections to inaccurate or incomplete information
- Request deletion of your personal information, subject to
legal obligations
- Opt out of marketing communications at any time
- Lodge a complaint with the relevant data protection authority
To exercise any of these rights, please contact us using the
details in Section 10.
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8. CHILDREN'S PRIVACY
We do not knowingly collect personal information from children
under the age of 13 without verifiable parental consent. If
your child is a minor member, a parent or guardian must provide
consent and is responsible for supervising their participation.
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9. CHANGES TO THIS POLICY
We may update this Privacy Policy from time to time. We will
notify you of significant changes by posting the updated policy
at our facility and/or by email. Your continued use of our
services after any changes constitutes acceptance of the
revised policy.
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10. CONTACT US
If you have any questions, concerns, or requests regarding this
Privacy Policy, please contact us:
XMA Gym
15405 Los Gatos Blvd #103, Los Gatos, CA 95032
Email: XMA7daytrial@gmail.com
Phone: 408.293.5326